✈️ Conferences#
Note
NeuroPoly’s conference folder is on google drive.
List of Conferences#
Machine Learning / Medical image analyis:
Neuroimaging:
ISMRM
OHBM
Medical Conferences:
ISMRM#
2016 May 7-13, Singapore
2019 May 11–17, Montreal, QC, Canada
2020 April 18-24, Sydney, NSW, Australia
2021 May 15-21, Virtual
2022 May 07-13, London, United Kingdom
2023 June 03-08, Toronto, ON, Canada
2024 May 04-09, Singapore
2025 May 10-15, Honolulu, Hawaii, USA
OHBM#
2015 June 14-18, Honolulu, Hawaii, USA
2016 June 26-30, Geneva, Switzerland
2017 June 11-15, Vancouver, BC, Canada
2018 June 10-14, Seoul, South Korea
2019 June 8-14, Rome, Italy
2020 Montreal, Canada
2021 June 21-25, Virtual
2022 June 19-23, Glasgow, Scotland
2023 July 22-26, Montreal, Canada
2024 June 23-27, Seoul, Korea
2025 June 24-28, Brisbane, Australia
MICCAI#
2015 Oct 5-9, Munich, Germany
2016 Oct 17-21, Athens, Greece
2017 Sept 10-14, Quebec City, QC, Canada
2018 Sept 16-20, Granada, Spain
2019 TBD, Hong Kong, China
2020 TBD, San Miguel, Lima, Peru
ECTRIMS#
2015 Oct 7-10, Barcelona, Spain
2016 Sept 14-17, London, UK
2017 Oct 25-28, Paris, France
2018 Oct, Berlin, Germany
2019 Sept, Stockholm, Sweden
ISBI#
2017 Apr 18-21, Melbourne, Australia
IEEE EMBS ISC#
List of Online Conferences From Various Universities#
Abstracts#
Create Draft#
Use Google Drive (for sharing with authors and easy editing)
Example here: 2018 ISMRM SyMR Repeatability
Add figures at the end (up to 5 figures)
more info here: How to submit your new HTML-based ISMRM abstract
Talk#
Please use templates for presentations:
Posters#
For the visibility of the lab, please use this template in Keynote or PowerPoint format.
How to do a poster?
Institutional Logos
Neuropoly, UNF, CHUM, etc logos can be found here
What size should my poster be?
The template provided might not be the right size for you. The size of your poster depends on the conference requirements (usually listed on their website, or given to you by email). Typically you want to print ~ 5cm smaller to make sure it fits on the board.
Important: respect the proportion of your poster when you export it to pdf. Do not add white bands on the side. E.g., if your poster is set to 1000×2000 voxels, then export to pdf with a ratio of 1:2.
If you wish to use your poster for several conferences, then print it in a way so that it fits the requirement of each conference (e.g. if Conference #1 asks for 30x20 inches and Conference #2 asks for 25x28 inches, then print your poster at 23x18 inches).
The reprography allows any size under 60 inches.
Where to print your poster?
Polytechnique Montreal Reprography (C-225, Main pavilion). Order directly online using the form (pay upon receipt): http://www.polymtl.ca/reprographie/. Then, ask the department for reimbursement.
University of Montreal, http://www.sium.umontreal.ca/
https://www.graphiscan.com/ (complicated, asks for a quote, etc.)
Detailed how-to guide when printing your poster at Poly
For first-timers printing a poster, there might be a lot of things to consider (file types: pngs, pdfs, dpi settings, etc.). This gives a quick how-to on what settings to use for quick hassle-free poster printing. Note: This guide of MacOS users, there are similar options in PowerPoint for Windows.
Firstly, note that the images need to be at 300 dots/inch (DPI) to look good on a poster. When you’re making a poster on Keynote, there are two options to save your poster: (1) Exporting it directly as a pdf and (2) Exporting it as “Images” in a PNG or any other image format. Depending on what on your conference requires, you might need to do both.
When exporting directly as a PDF (option 1):
Keynote, by default, saves your PDF in a very high resolution. So, when sending the poster for printing at Poly, you can directly upload this PDF and then specify the size of the poster you want it to be printed on.
One way to check whether the resolution of your PDF is good is the following: (i) Open the PDF on Preview, (ii) Go to Export and save it as a JPEG with highest quality, while also increasing the resolution to 300 DPI. This JPEG figure should contain crisp images when zoomed in to the actual size.
When exporting directly as an Image (option 2):
This option is useful only when the conference wants you upload a PNG (or any image format) of your poster. Note that with Keynote, when slides are converted to images, the resolution automatically is set to 72 DPI.
What NOT to do? The actual poster should typically contain images with 300 DPI, so simplying changing the resolution by resampling from 72 to 300 DPI will make your figures look blurry when printed on paper.
So, to avoid this, refer to Option 1 and save your poster directly as a PDF instead.
Options to choose when filling out Poly’s Service de la reprographie form:
Type de client - etudiant
Type d’assemblage - aucun assemblage (no assembly)
Impression - en couleur (in colour)
Choix d’impression - recto seulement (front only)
Format - select “grand format” (this means the printing is for a poster)
Type de papier - mat (for a matte, lightweight paper (the standard for posters))
po. (i.e. pouces) - size of the poster (in inches). Check your conference’s requirements for this.
How to pay?
They accept both cash and cards.
You pay when you get your poster and get the refund from the lab afterwards, on conference spending.
QR Code on the poster
Public access to the Spinal Cord Toolbox (https://spinalcordtoolbox.com) can be provided on the poster using this QR Code (download the original image (2000×2000) to add to your poster):
Stickers#
If you want to promote SCT, you can print stickers. Printing can be done by Polytechnique Montreal Reprography (C-225, Main pavilion). Just send them an email (reprographie@polymtl.ca) with this PDF SCT logo. They are able to print stickers with both transparent and white backgrounds. Recommended size: 8cm (width) × 3.5cm (height).
Planning Travel#
Flights: Select the best priced flight (within reason, no need to have unreasonably long layovers)
Accomodation: Try to share accommodation with other conference goers (again, within reason, no need to share in a scenario that makes you uncomfortable)
Scholarships: Where possible try and get conference allowance from scholarships Some options are listed below.
QBIN - to have access to QBIN funding opportunities, you have to become a QBIN member. To do so, fill out the form at the bottom of this page (Become a member – RBIQ-QBIN). Then, send an email to
rbiq@usherbrooke.cato to verify that they received your form.Also see this Scholarships intranet page
Please add to this list if you know of others
Communicate with your supervisor: Send a budget with planned expenses to your supervisor before booking
Reimbursement#
The typical policy of the lab is that you can get your conference subscription reimbursed if you have something to present. If you don’t, please ask your supervisor if they can reimburse the attendance.
You are reimbursed for:
Registration fees. Note: The lab will only reimburse the cost of early fee. If you register late, you will have to pay the difference.
for ISMRM: make sure to be a student member– it reduces the overall cost of the conference– and make sure to do it AHEAD OF TIME (not last minute)
Transport (plane, train)
Housing. On that note, you are highly encouraged to share accommodation with your labmates.
You are not reimbursed for:
Food
Important
If the conference offers travel grants, you have to apply to them. If you don’t, you will only be reimbursed the total amount minus the value of the travel grant. If you get the travel grant, it will be used to reimburse your conference (the rest will be paid by the lab). Note that travel awards are good for your CV.
You can be reimbursed by two means:
A priori (travel advance)
Send an email to dge.sec-biomedical@polymtl.ca and ask them for a travel advance.
The amount of the advance is an estimate of all your eligible conference fees (see above).
Keep all your receipts and bank statement information (if using debit or credit card).
Once the conference is over, you have one month to claim the refunds.
A posteriori
Keep all your receipts and bank statement information(if using debit or credit card).
Once the conference is over, send an email to dge.sec-biomedical@polymtl.ca with all your receipts.
N.B. You can not be reimbursed for expenses incurred before the conference. If you wish, ask for a travel advance.